Faxing and Scanning in 2025: Still a Thing
It might surprise you to know, but faxing and scanning are still part of daily life for a lot of people.
Even in a world of apps, cloud drives, and instant messaging, there are times when you still need a fax or a scanned copy of a document.
The reasons are usually security, compliance, or the fact that some organizations still haven’t moved away from these trusted methods.
At Blue Bird Pack & Ship in Denver, we help people send and receive faxes, scan important files, and get them where they need to go - quickly and without frustration.
Some customers come in for a one-time need, while others visit us weekly as part of their business workflow. Here’s why these services aren’t going anywhere just yet.
Why Faxing Hasn’t Died Yet
You might think faxing disappeared with the flip phone, but plenty of industries still rely on it. In many cases, it’s not just a habit; it’s a requirement.
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Healthcare: Medical offices often use fax because it’s secure and meets HIPAA requirements. This ensures patient records, test results, and insurance forms are transmitted without risk of interception.
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Legal: Many courts still accept faxed documents as official submissions, and some even require them instead email for certain filings. This adds an official “paper trail” that email can’t always provide.
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Government: Certain agencies require faxed forms for security and record-keeping. For example, applications for permits or formal requests for public records may still need to be faxed.
According to the International Data Corporation, fax usage has stayed steady in industries where security and compliance are key.
In fact, for some businesses, fax machines aren’t an outdated relic; they’re an active part of everyday operations.
When Scanning Makes Life Easier
Scanning isn’t just for archiving old photos or digitizing family albums. It’s a quick, reliable way to turn a paper document into a digital file you can store, email, or upload.
This can save time, space, and a lot of frustration.
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Store important paperwork in the cloud so you can access it from anywhere, whether you’re at the office, at home, or on the road.
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Email signed contracts instantly without having to mail them, which can shave days off project timelines.
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Save receipts, business cards, or ID copies for easy reference, which is especially helpful for tax season or expense reporting.
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Share large, multi-page files with a team without creating messy paper trails.
Blue Bird Pack And Ship offers high-resolution scanning for everything from single pages to large multi-page documents.
We work with individuals, small businesses, and even larger companies that want to outsource their document handling instead of investing in expensive equipment.
What You Need to Bring
Whether you’re faxing or scanning, a little preparation helps the process go faster. Even if you’re in a hurry, having a few details ready can save time and avoid errors.
- The document(s) you need to send or scan, organized and in the correct order.
- The fax number or email address for delivery. Double-checking this avoids sending sensitive files to the wrong place.
- If scanning, know the file format you want. PDF is the most common for documents, while JPEG works best for images.
- A USB drive if you want your scan saved to one instead of emailed.
If you’re not sure about the details, the team at Blue Bird Pack & Ship can help you figure it out on the spot. We’ll ask the right questions to make sure your document looks the way you want before it’s sent.
File Types, Resolutions, and Email Tips
Getting the settings right ensures your fax or scan looks professional and meets the needs of whoever is receiving it.
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Faxing: Standard faxes are black and white at a lower resolution, which keeps file sizes manageable and transmission times fast. However, some modern fax machines support color when needed.
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Scanning: 300 DPI (dots per inch) works for most documents, producing a clean, readable file without taking up too much storage space. For images or detailed graphics, 600 DPI provides sharper results.
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File formats: PDF for documents, JPEG for images. Other formats like PNG or TIFF can be used if the recipient requests them.
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Emailing: Keep your file size under your email provider’s limit (usually 20–25 MB). If your scan is larger, we can compress it or save it to a drive.
At Blue Bird Pack And Ship, we can adjust these settings for you, so you don’t have to worry about tech details.
In-and-Out Service Without the Hassle
The biggest reason people come to Blue Bird Pack & Ship for fax and scanning is convenience.
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No need to own a fax machine or maintain a scanner at home.
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No software updates, paper jams, or toner replacements.
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We handle the sending, receiving, and printing so you can get in and out quickly.
We also provide confirmation pages for faxes so you have proof your document went through. For scans, we can show you a quick preview before finalizing so you can confirm the quality.
Additional Uses for Fax and Scan in 2025
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Sending mortgage documents to lenders who require faxed copies.
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Submitting time-sensitive legal forms where email isn’t accepted.
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Scanning artwork, sketches, or creative work for digital portfolios.
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Creating digital backups of personal records like birth certificates, insurance papers, and diplomas.
Many customers are surprised to find these services save them hours of time compared to trying to handle it themselves.
Quick Facts About Fax and Scan in 2025
Fax remains one of the most secure ways to send sensitive information because it’s a direct transmission.
Scanning can reduce physical storage needs by up to 80 percent for offices, according to industry studies.
Many legal, medical, and government agencies don’t accept email attachments for certain forms, but they will accept a fax.
Final Tips Before You Come In
- Have the recipient’s fax number or email ready.
- Bring any necessary cover sheets or instructions.
- Choose your file type and resolution before scanning.
- Use a professional service for important documents to avoid quality issues.
- Ask for a confirmation page for faxes and a test preview for scans.
Fax and Scan Services in Denver
Faxing and scanning might not be flashy, but they’re still essential in 2025.
Blue Bird Pack And Ship offers fast, reliable document scanning and fax services so you can get your paperwork where it needs to go without the stress. Whether it’s a single page or a stack of documents, we make it simple, secure, and efficient.
From medical paperwork to legal filings to personal keepsakes, our goal is to take the complexity out of document handling so you can focus on what matters most.
At Blue Bird Pack & Ship, we make sure you leave with the job done right, every time.